Sources of Federal Government and Employee Information – The Federal Bridge Corporation Limited

Table of Contents

General Information

Institutional Functions, Programs and Activities

Additional Information

General Information

Background

The Federal Bridge Corporation Limited (FBCL) was established in 1998 under the Canada Business Corporations Act, and is designated a proprietary corporation (Schedule III, Part 1) within the meaning and purpose of the Financial Administration Act.

Responsibilities

The Corporation was incorporated with the mandate to replace The St. Lawrence Seaway Authority as the corporate body with the responsibility for superintending the Authority’s non-navigational assets. The St. Lawrence Seaway Authority was dissolved on December 1, 1998 pursuant to provisions of the Canada Marine Act. The management of the Authority’s navigational assets was transferred to a not-for-profit corporation while the Authority’s non-navigational assets were transferred to FBCL.

FBCL also ensures the acquisition of lands for the construction, maintenance and operation, alone or in conjunction with an appropriate authority in the United States, of bridges connecting Canada with the United States; and the acquisition of lands for, and construction or acquisition, maintenance and operation of such bridges and works or other property as the Governor in Council may deem necessary. FBCL reports to Parliament through the Minister of Transport.

The Seaway International Bridge Corporation, Ltd.: An FBCL subsidiary with a head office, located in Cornwall, Ontario, operates and manages an international toll bridge system between Cornwall, Ontario and Rooseveltown, New York, on behalf of the owners – The Federal Bridge Corporation Limited of Canada and the Saint Lawrence Seaway Development Corporation of the United States.

The St. Mary’s River Bridge Company, owner of the portion of the Sault Ste. Marie International Bridge situated in the Province of Ontario, an FBCL subsidiary, entered into an agreement for the maintenance and operation of the Bridge with the Michigan Department of Transportation. This international bridge links Sault Ste. Marie, Ontario and Sault Ste. Marie, Michigan.

The Jacques Cartier and Champlain Bridges Incorporated, an FBCL subsidiary, was established to provide the public with a safe and efficient transit across the Jacques Cartier, the Champlain and the Honor̩ РMercier Bridges, along the Bonaventure Autoroute, the Champlain Bridge Jetty (cyclists) and through the Melocheville Tunnel, structures situated in the Greater Montreal region.

The main business involvement of FBCL at the Thousand Islands Bridge is the operation of the Canadian portion of the Thousand Islands Bridge System at Ivy Lea, Ontario which is administered for FBCL on a contract basis, by the Thousand Islands Bridge Authority of the United States.

Institutional Functions, Programs and Activities

The full-time President, appointed by Order-in-Council, and four part-time Directors, appointed by the Minister of Transport, constitutes the Corporation’s board of directors. The Chief Executive Officer; the Vice-President Legal Affairs and Corporate Secretary; the Senior Vice-President, Engineering and Construction; the Vice-President, Communications, the Chief Financial and Administrative Officer; the Director, Strategic planning & policy; the Controller; the Director, Engineering and Construction; the Human Resource Advisor; the Manager, Information and Administrative Services and the Finance and Administration Coordinator are located in the Corporation’s head office in Ottawa.

Corporate Services
Support the board of directors and staff by providing specialized services, analytical skills, expertise, assistance and advice in the technical and management areas of the Corporation’s organization to respond effectively to the Corporation’s business needs and objectives. Provide pro-active leadership and facilitation skills in formulating corporate-wide policies, programs, standards, procedures and policies.

Assist the board of directors and staff in determining strategic directions for the Corporation. Provide input and leadership in the determination of strategic objectives and help develop action plans and tactical strategies to meet objectives. Monitor and respond to external legislation and regulations affecting the Corporation. Effect research and feasibility studies that could have corporate-wide implications, and assist in their implementation.

Administrative Services
These services include Purchasing and Office Support, Real Property Management, Records and Risk Management, Employee Relations and Human Resources.

Facilitate the setting of corporation-wide standards for asset management. Facilitate the contract tendering process. Manage the administration, the development, leasing or disposal of corporation-wide owned property. Facilitate and coordinate the Risk Management Program and Insurance Portfolio.

Finance and Accounting Services
Oversee the integrity of the Corporation’s financial statements and report to the board of directors on the financial performance of the organization. Manage the Corporation’s treasury portfolio; administer the daily cash flow and project funding requirements; initiate investments for short and long term needs. Plan and coordinate the Corporation’s budget process and provide input into the Corporate Plan and the Annual Report.

Engineering and Construction
This service is in charge of realizing engineering studies, see to the conception of plans and term of references, put out call for tenders, manage construction projects related to bridge rehabilitation. Provide technical support to the subsidiaries.

Subsidiaries and Other Interests
The Corporation has three subsidiaries: The Seaway International Bridge Corporation, Ltd., The Jacques Cartier and Champlain Bridges Incorporated and The St. Mary’s River Bridge Company.

The Thousand Islands Bridge is administered by the Thousand Islands Bridge Authority in the United States under a management agreement between FBCL and the Thousand Islands Bridge Authority.

Information Holdings

Administrative Services
Description: Information relating to the organisation and operation of the Corporation.
Document Types: Link the activities between the different government departments; committees and board of Directors minutes; information on legal matters of the Corporation; access to information requests, leases and licences management and records management.
Record Number: FBCL 100 101

  • Consultation Request Files
    Description: Information concerning requests submitted for access to records of the Corporation and personal information files, the replies to such requests and any other information relevant to their processing.
    Class of Individuals: General public and employees.
    Purpose: Maintain information on the requests made under the Access to Information Act and Privacy Act.
    Consistent Uses: May be used to reply to information requests and to prepare annual reports on the number of requests received.
    Retention and Disposal Standards: Retained eight years after the outcome. Then destroyed except access requests having received decision by the Commissioner which are retained indefinitely.
    RDA Number: 2007/003
    Related Record Number: FBCL 100 101
    TBS Registration: 005317
    Bank Number: FBCL PPU 010
  • Contract Files
    Description: Information concerning corporate contracts in order to obtain professional services, construction services, leases and licences and agreements. It contains information such as Board submissions, signed contracts, tenders, correspondence relating to the contract, company insurance documents, and renewal letters.
    Class of Individuals: General public.
    Purpose: Maintain information on the call and awarded contracts, the type, duration and cost.
    Consistent Uses: May be used for research purpose for future contracts.
    Retention and Disposal Standards: Retained 7 years after the outcome. Then destroyed except documents pertaining to capital assets which are retained indefinitely.
    RDA Number: 2007/003
    Related Record Number: FBCL 100 101
    TBS Registration: 005305
    Bank Number: FBCL PPU 015
  • Tender Files
    Description: Information concerning the call for tenders, the terms of reference, the analyses of the submitted tenders.
    Class of Individuals: General public.
    Purpose: Maintain information on the call for tenders and the terms of reference.
    Consistent Uses: May be used for research purpose for future call for tenders and terms of reference.
    Retention and Disposal Standards: Retained seven years and then destroyed.
    RDA Number: 99/003
    Related Record Number: FBCL 100 101
    TBS Registration: 005304
    Bank Number: FBCL PPU 025

Champlain Bridge and Jetty
Description: Information about the administration of the Champlain Bridge and Jetty (includes a portion of the Bonaventure Autoroute).
Document Types: Champlain Bridge and Jetty – general; maintenance and repair contracts; professional service contracts; studies; traffic control; commercial and traffic signs; complaints.
Record Number: FBCL CHA 010

Communications
Description: Information on the external Communications of the Corporation.
Document Types: Publishing such as the annual report and the corporate plan; public and media relations.
Record Number: FBCL 200 103

Financial Services
Description: Information relating to the financial management of the Corporation.
Document Types: Establishing the budget; payroll management; book-keeping and financial statements.
Record Number: FBCL 400 102

  • Financial Files
    Description: Information concerning record program expenditures and revenues. It contains the names and addresses of firms and individuals, invoices and amounts owing and any supporting documentation to substantiate the account.
    Class of Individuals: General public, Corporation and Employees.
    Purpose: Maintain information on the payment of accounts owing to firms and individuals, for the reimbursement of travel expenses to corporate employees, on the recovery or payment of monies owing to the Corporation.
    Consistent Uses: May be used for accounting, reference and statistical purposes.
    Retention and Disposal Standards: Retained seven years and then destroyed except some type of documents that are retained indefinitely like budget, financial statement, auditing and property assessment.
    RDA Number: 2007/003
    Related Record Number: FBCL 400 102
    TBS Registration: 005316
    Bank Number: FBCL PPU 020

Human Resources
Description: Information concerning the management of Corporate Human Resources.
Document Types: Recruiting, employee benefits, health & safety, job classification, work relations, applications for employment, recognition program & official languages.
Record Number: FBCL 300 104

  • Recognition Program
    Description: The file contains information on employees such as: name, address, telephone number, starting date, recognition award related to the number of working years.
    Class of Individuals: The Recognition Program concerns the Corporation’s employees who have worked between five and twenty five years.
    Purpose: The Recognition Program is a way for the Corporation to reward employees for their performance.
    Consistent Uses: May be used for managing the award Recognition Program and to provide a trail for distributed awards.
    Retention and Disposal Standards: Permanent retention.
    RDA Number: 2007/003
    Related Record Number: FBCL 300 104
    TBS Registration: 005306
    Bank Number: FBCL PPE 801

Jacques Cartier Bridge
Description: Information about the administration of the Jacques Cartier Bridge.
Document Types: Jacques Cartier Bridge – general; maintenance and repair contracts; professional service contracts; leases; studies; commercial and traffic signs; accidents; complaints.
Record Number: FBCL JCB 015

Melocheville Tunnel
Description: Information about the administration of the Melocheville Tunnel.
Document Types: Melocheville Tunnel – general; maintenance and repair contracts; professional service contracts; lighting.
Record Number: FBCL TM 001

Studies
Description: Information relating to Studies involving the Corporation.
Document Types: Studies on FBCL bridges of administrative, financial topics.
Record Number: FBCL 117 100

The Sault Ste Marie International Bridge
Description: Information on the St Mary’s River Bridge Company; the Sault Ste Marie International Bridge; tolls.
Document Types: Operation and maintenance; agreement with the St Mary’s River Bridge Company; shareholder’s and directors’ meetings; auditing.
Record Number: FBCL SSM 002

The Seaway International Bridge
Description: Information on The Seaway International Bridge Corporation, Ltd., the South Channel Bridge, the North Channel Bridge and tolls.
Document Types: Operation and maintenance; agreement with the United States Saint Lawrence Seaway Development Corporation, bridge passes, shareholders’ and directors’ meetings; studies.
Record Number: FBCL SEA 020

The Thousand Islands Bridge
Description: Information on The Thousand Islands Bridge Authority, The Thousand Islands Bridge, leases and tolls.
Document Types: Operation and maintenance; agreement with The Thousand Islands Bridge Authority, directors’ meetings, studies.
Record Number: FBCL TIB 025

Standard Classes of Records and Related Standard Personal Information Banks

  • Access to Information and Privacy
    • Access to Information and Privacy
  • Administrative Services
    • Parking
  • Classification of Positions
    • Staffing
  • Compensation and Benefits
    • Attendance and Leave
    • Pay and Benefits
  • Hospitality
    • Hospitality
  • Labour Relations
    • Discipline
    • Harassment
  • Occupational Health and Safety
    • Harassment
    • Occupational Health and Safety
  • Official Languages
    • Official Languages
  • Performance Management Reviews
    • Discipline
    • Performance Management Reviews
  • Proactive Disclosure
    • Hospitality
    • Travel
  • Procurement and Contracting
    • Professional Services Contracts
  • Recruitment and Staffing
    • Applications for Employment
    • Employee Personnel Record
    • Staffing
  • Relocation
    • Relocation
  • Security
    • Identification and Building-Pass Cards
  • Training and Development
    • Training and Development
  • Travel
    • Travel

Classes of Personal Information

Administrative documents of general order
During the administration of the activities of the Corporation, different categories of personal information are accumulated which are not included in files described above, for example, General Correspondence, Complaints and Professional Service Offers. Subject and function generally file the information. The retention period of the documents follows the retention schedule established by the Corporation.

Mailing List
The class of personal information contains the names and addresses of individuals who are on the mailing lists to receive the annual report of the Corporation and other documents relating to their activities. The lists are updated on an annually basis and the information is retained until it’s amended.

Manuals

  • American Association Of State Highway and Transportation Officials Bridge Design Specifications
  • Canadian Highway Bridge Design Code
  • National Building Code of Canada
  • New York State Bridge Inspection Manual
  • Ontario Structure Inspection Manual

Additional Information

Please see the Introduction to this publication for information on access procedures under the provisions of the Access to Information Act and the Privacy Act.

Each request made to The Federal Bridge Corporation Limited under the Access to Information Act, must be accompanied by an application fee of $5.00, cheque or money order made payable to The Federal Bridge Corporation Limited.

For additional information about the programs and activities of The Federal Bridge Corporation Limited, please contact:

The Federal Bridge Corporation Limited

Access and Privacy Coordinator
55 Metcalfe Street, Suite 1210
Ottawa, Ontario  K1P 6L5

Telephone: 613-993-6880
Internet: www.federalbridge.ca
Email: info@federalbridge.ca

Reading Room

In accordance with the Access to Information Act, an area on the premises of each of this institution has been designated as a public reading room. The address is:

The Federal Bridge Corporation Limited
55 Metcalfe Street, Suite 1210
Ottawa, Ontario